| Cane Hill Harvest Festival September 20 & 21, 2008 Craft or Food Booth Guidelines and Regulations The CANE HILL HARVEST FESTIVAL has traditionally been a festival where legitimate craftspeople can display and sell their crafts. In order to preserve this tradition, the FESTIVAL is a juried festival with the following guidelines for all craft vendors. Craft and Food Booth Specifications & Requirements: 1. Any craft vendor seeking a booth in this festival must submit this application together with all of the following: a. Booth rental fee $30.00 per booth space (12’ x 10’) Booth fees are non-refundable except for unusual circumstances. Booth fees will not be refunded after 8/1/08. b. Craft vendors must provide their own display, tents, tables and chairs. Straw bales for exhibitors are available for $7.00/bale. c. All tent stakes, tables, and props shall be kept inside the 12’ x 10’ booth space. Walkways must be kept clear for foot traffic. d. Electricity is available for some booths on first-come first-served bases. e. A single crafter parking permit is included in the cost of each application. Due to limited parking space, extra parking permits will cost $10. Jury Procedures: 1. For promotional purposes, you must describe the type of craft, or food concession in detail on the application form. 2. For first time vendors, three photographs of items to be sold must be submitted with application. The photographs will be used to determine the acceptability of proposed craft for this festival; therefore items must be clearly visible and recognizable in the photographs. Returning venders do not need to submit photographs, however a listing of crafts must be provided. 3. Photographs become the property of the Cane Hill Harvest Festival Staff. 4. The following guidelines apply to crafts: a. All products must be hand crafted and indigenous to the Ozarks. All work should be by hand or with the use of necessary tools. b. Absolutely no off-the-shelf nor any manufactured items may be sold at the Cane Hill Harvest Festival. At no time during the show may commercial kits or supplies be displayed or sold. c. Commercial, retail, informational or political booths are specifically prohibited. d. Items that could fire a projectile are prohibited. e. All craft vendors will be judged during the early hours on Saturday morning. Judges are appointed by the Cane Hill Harvest Committee. All jury decisions are final. f. Booth rental fee is not refundable in the event that vendor or vendor’s merchandise is excluded or rejected from this festival after the festival has begun. Food Booths Requirements: 1. The number of food booths is limited by the Cane Hill Harvest Festival. a. First priority is given to will be return vendors 2. Food vendors must abide by Washington County Arkansas Health Department regulations. All food booths are subject to inspection by the WCHD. Miscellaneous Guidelines: 1. Check-in starts at 12:00 p.m. CDT noon on Friday, September 19, 2008. No vehicles and/or trailers are allowed in the crafter parking area before 12:00 p.m. CDT noon on Friday. 2. Set-up time on Friday, September 19, 2008 is from 12:00 p.m. noon until 8:00 p.m. and/or Saturday morning, from 6:00 a.m. until 8:00 a.m. 3. If your booth space is not occupied by 7:00 a.m. on Saturday, the next vendor on the standby list will be assigned the empty space. 4. The Cane Hill Harvest Festival steering committee prefers that you demonstrate your craft in your booth if possible. Such demonstrations generate crowd enthusiasm. 5. The Cane Hill Harvest Festival is a family event. The sale and/or recreational use of alcoholic beverages are specifically prohibited. 6. Vendors may not begin removing their displays until 5 p.m. on Sunday, September 21st. 7. All vehicles must be out of the festival grounds by 8:00 a.m. on Saturday and Sunday. Vehicles will not be allowed back into the festival area until the booths close at 6:00 p.m. on Saturday and 5:00 p.m. on Sunday. _____________________________________________________________________________________ Directions for Application: (cut on above line to submit) Cane Hill Harvest Festival*September 20 and 21, 2008* Cane Hill , Arkansas 72717 Complete this application page and mail this page with fees indicated above. Name: _________________________________Daytime phone: __________________ Address: ______________________________ Cell phone: ________________ City: ____________________________ State : ____ Zip: ______________________ E-Mail: ________________________________________________________________ Description of Craft or Food (please be specific): ____________________________________________________________________ ____________________________________________________________________ Number of craft booths needed __________X $30.00/Total Booth fee $ _______ Number of food booths needed __________ X $30.00/Total Booth fee $ _______ Electrical Service needed ___________ X $10.00/Total Electrical $ _______ (Electricity is available on a first-come/first-serve basis) Extra parking permits needed __________ X $10.00/Total Parking $_______ (A single vendor parking permit is included in the cost of application) Grand Total Enclosed $________ Please make check or money order payable to and mail to: Cane Hill Harvest Festival * 15128 Highway 45 South * Cane Hill , Arkansas 72717 By submitting this application to the Cane Hill Harvest Festival, the undersigned acknowledges receiving, reading and fully understanding all of the Guidelines and Regulations of the Cane Hill Harvest Festival. I understand that submission of this application with the required attachments and fees does not guarantee my admission to the festival as a vendor. I further understand that if I violate any of the Guidelines and Regulations of the Harvest Festival I may be excluded or rejected from the Cane Hill Harvest Festival, my merchandise (in whole or in part) may be excluded or rejected from the Cane Hill Harvest Festival, and my booth rental fees will be forfeited. Signed: __________________________________________ Date: ________________ Contacts: Don and Nancy LaVoie 479-848-3094 Complete and mail with check to: Cane Hill Harvest Festival 15128 Highway 45 South Cane Hill, Arkansas 72717 |